How to configure google apps domain email with Microsoft Outlook?


Nowadays, you will be asking about from customer that he/she want to use his/her email with Microsoft Outlook 2007/2010 on multiple PCs or laptop.
His/her email domain is get controlled by Google Apps and how you setup for him/her email to sync on that Multiple PCs or laptop?
Will you use POP or IMAP?
My suggestion is don’t use POP and definitely recommend to use IMAP. Why? POP can lose some emails.
OK, here are the steps to get you through to fulfill the customer’s requirements.

You can retrieve your Gmail messages with a client or device that supports IMAP, like Microsoft Outlook.
To enable IMAP in Gmail:
1.     Sign in to Gmail.
2.     Click the gear icon in the upper right, then select Settings.

3.     Click Forwarding and POP/IMAP.
4.     Select Enable IMAP. (Disabled the POP if it is enabled)
1.     click Save Changes. (If you see IMAP already enable, no need to click Save Changes.)

To set up your Outlook 2007/2010 client to work with Gmail:
1.     Open Outlook.
2.     Click Yes.
3.     Enter your display name, email address, enter your full email address, e.g. 'username@your_domain.com.'
4.     Select the 'Manually configure server settings or additional server types' checkbox.



1.     Select Internet E-mail.
2.     Settings: name, full email address (including ‘@your_domain.com')
o    In the Account Type dropdown menu, select IMAP. In the 'Incoming server name' section, enter: imap.gmail.com and in the 'Outgoing server name (SMTP)' section, enter: smtp.gmail.com.
o    In the 'User Name' field, give your full email address, including  '@your_domain.com.'
o    After creating these settings, clicking Next takes you to the end of the setup.



1.     In the Tools menu, select Options then Mail Setup. Under 'Email Accounts,' click E-mail Accounts.
2.     Select an account, and click Change above the list of accounts. Click More Settings, then the Advanced tab.
o    Incoming server must be 993, and must use SSL encryption.
o    Outgoing server can use 587, TLS encryption.




1.     Click the Outgoing Server tab. Make sure that 'My outgoing server (SMTP) requires authentication' is selected. The radio button 'Use same settings as my incoming mail server' should also be selected.



1.     Click OK > Next > Finish > Close > OK.

Done! You've configured Microsoft Outlook.

May you all happy.
(Be knowledgeable, pass it on then)




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